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Basic responsibilities: 

Reception & Facilities: 

  • Warmly greet clients/visitors and answer the main phone line, directing requests according to the staff areas of activity
  • Deliver mail and faxes to staff
  • Purchase office and kitchen supplies. Monitor inventory for letterhead and business cards
  • Serve as liaison between staff and housekeeping service/building maintenance staff
  • Assist with facilities management items including: alarm system, phone system, network printers. Ensure that all facilities items receive needed maintenance
  • Coordinate office furniture needs and desk setup for employees
  • Keep office common areas neat and organized
  • Coordinate improvements for safety and emergency planning
  • Check AIM Postal Box once a week

Event Coordination: 

  • Coordinate logistics for “community building” staff events including: special staff meetings, staff

retreats, Annual General Meetings, meetings with teachers in and outside office

Media

  • Monitoring Amnesty International Press-Releases and elaborating News-letters

Administrative Tasks: 

  • Coordinate and arrange meetings, conference calls, conference registrations, and travel

arrangements for the Coordinators and Executive Director

  • Filing, copying, and scanning as needed information for the Coordinators and Executive Director

Requirements:

  • University Degree;
  • Fluency in English, Romanian and Russian;
  • Experience in NGO sector and human rights area;
  • Ability to work in a team;
  • Self-organization; personal and work time management;
  • Responsibility, activism, and initiative;
  • PC at professional level, knowledge of design programs like Photoshop, Corel etc..

Only, selected candidates will be invited for an interview.

To participate in the selection one shall send an application till 3 February 2020, C.O.B to the following e-mail address: director@amnesty.md with note ‘Office and HRE assistant.

Full application shall contain:

  1. Curriculum Vitae (1-2 pages)
  2. Name, position, and contacts of two persons who may provide reference


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