Grants and Procurement Manager - Chisinau, Moldova

Position Summary & Job Purpose: 

Tetra Tech provides best-in-class energy consulting services for clients worldwide. Our work advances clean energy to achieve climate and decarbonization goals; creates sustainable utilities and modern grids; and promotes gender equality and economic inclusivity at the energy nexus.

Tetra Tech is recruiting a Grants and Procurement Manager to be based in Chisinau, Moldova to support the implementation of the USAID administered Moldova Energy Security Activity (MESA) from April 2022 to March 2026. The objective of the Moldova Energy Security Activity (MESA) is to strengthen Moldova’s energy security by: (1) advancing physical and market integration of the Moldovan energy sector with Europe; (2) increasing renewable energy integration; and (3) increasing investment in energy efficiency and domestic power generation, particularly through increased adoption of renewable energy technologies.

The Grants and Procurement Manager must be a resident of Moldova and legally authorized to work in the country. This position is full-time, and hiring is contingent upon USAID approval. Tetra Tech values a diverse workplace and strives to achieve gender equality.  Qualified women and men are strongly encouraged to apply.

Position Responsibilities:

• Grants Under Contract (GUC):
  • Support the development and revision of the GUC manual, templates and forms in support of grantees
  • Administer all grant activities of the MESA project, including grantee intake, application review, preparation of grant award package, management and close-out:
    • Draft calls for proposals (Annual Program Statements, Requests for Application) in coordination with the MESA Technical Leads.
    • Lead the evaluation of concepts/applications submitted in response to open calls for proposals, when needed.
    • Liaise with applicants to finalize the grant activities, timelines, budget, budget notes, milestones, type of grant, terms and conditions.
    • Conduct pre-award survey, due diligence, debarment check and other verifications, prepare grant award package for submission to USAID for approval.
  • Prepare Grant Agreements and modifications, ensure they are properly signed.
  • Communicate best practices in award compliance to ensure that program staff and grantees understand and adhere to relevant USAID and Tetra Tech policies.
  • Hold kick-off meetings for grantees.
  • Maintain close coordination with grantees during implementation of grants.
  • Assist in program monitoring and evaluation under grant management policies and practices.
  • Collect and review grantees’ reports, track milestones, compliance with grant terms and conditions, timelines and deliverables.
  • Maintain accurate electronic grants records in the database / tracker.
  • Organize for funding requests to disburse milestone payments
  • Manage disbursements within the approved budget, prepare regular projections.
  • Organize grants close-out, ensuring that each grantee’s files are complete
  • Periodically prepare and present financial forecasts and portfolio analysis to COP for effective and efficient decision making.
  • Prepare regular reports on grantee performance and signal any significant delays or other issues that impact implementation
• Procurement:
  • Provide necessary support to the HO Contracts Manager in Arlington-US on all aspects of procurement planning. Maintain procurement plan keeping track of procurement events and important dates.
  • Prepare documents and ensure that detailed terms of references for the recruitment of the project consultants are included (both firms and individuals).
  • Draft procurement documentation, including RFQs/RFPs, evaluation memos, negotiations, and sole source justifications.
  • Oversee the technical evaluation committees, including preparation of selection and negotiation memos to detail the process of evaluation and results of selection.
  • Lead negotiations with bidders and respond to bidder inquiries related to the evaluation or procurement process.
  • Prepare and issue notifications of award, as well as contract agreements, (subcontracts and purchase orders).
  • Maintain procurement tracker and its efficient process
  • Ensure timely payment and supply to/from vendors
  • Take timely corrective actions on POs with budget check errors and other problems
  • Generate different procurement management report on as-needed basis
  • When required, prepare Consent to Subcontract requests, including the request letter and negotiation memo, for submission to USAID.
• General:
  • Manage and monitor subcontract and grantee processes pursuant to Tetra Tech, Inc. policies and procedures and USAID regulations.
  • Ensure compliance of all agreement’s terms & conditions and prepare reports to the Chief of Party and USAID as requested.
  • Strengthen internal control processes, especially in areas related to grant/contract management. It may also mean making recommendations on improving invoicing and payment processes
  • Conduct organizational risk assessments and risk mitigation plan and sharing with management.
  • Maintain and update the grants and contracts database and enforce reporting requirements.
  • Perform additional tasks as assigned by the supervisor

Essential KSA’s Required (experience, skills, education, certification, etc.):

• Bachelor’s degree in finance, accounting, business administration, or relevant field
• 7+ years of relevant experience in the administration of grants and subcontracts supported by international donor organizations
• Demonstrated experience with USAID acquisition and assistance rules and regulations, including experience with the full cycle of grant making
• Prior experience in administering milestone-based grants for USAID-funded regional projects
• Expert knowledge and efficiency working with financial control processes, payment systems, results-based management, project monitoring, and management
• Proven ability to handle multiple tasks in a fast-paced, deadline-oriented environment
• Strong Microsoft Excel skills, as well as a background in budget review and cost analysis to ensure maximum efficiency of grant resources
• Fluency in English (reading, writing and presentation skills) with strong oral and written presentation skills

Valued but not required KSA’s:

• Master’s degree in finance, accounting, business administration, or relevant field

Line management responsibility:

• None

Physical demands & work environment:

• Office setting

APPLY FOR JOB HERE: https://tetratech.referrals.selectminds.com/jobs/grants-and-procurement-manager-moldova-26195