HR & Admin Officer in MdM

We are looking for a new member in our united family! If you are seeking a job in an international company and gain professional experience with foreigners, we are the right fit.

Médecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care.

Main activities:  

• Support in local procedures (registration, recruitment,..) 
• Maintain expected standards regarding procedures and deadlines 
• Lead the cross-cutting and multi-disciplinary connection within the context of the activities with MdM and partners’ teams 
• As necessary: provide technical supervision, support partners. Compile, control and check elements submitted and ensure compliance with the MdM framework 

General Administration 

• Draft administrative letters 
• Archive partnership agreements, MoU, etc. 
• Monitor the legal framework (employment law, taxation, etc.) 
• Contribute towards updating HR procedures, proposals for adjusting the internal management framework 
• Manage visas, work permits and various authorisations (applications, monitoring expiry dates, renewals) 

Finances 

• Assist in managing advances and monitoring of contract payment deadlines 
• Support accounting procedures (recordings, codification, reconciliation, closing, transmission, archiving, etc.) 
• Translate and check invoices (compliance check), file, copies, archive 
• Support and in budget preparation (construction, revision) 
• Contribute to the preparation of donor proposals and reports 
• Provide support during audits 

HR 

• Draw up contracts 
• Pay wages, prepare pay slips 
• Post-pay management (social and employer charges) 
• Manage personnel data, physical files and databases 
• Manage and monitor absences (leave, sick leave, etc.) 
• Provide support with managing disciplinary cases (writing letters, legal advice, archiving, etc.) 
• Provide support with recruitment (publishing advertisements, sorting CVs, invitation to interviews, organise written tests, collate references, etc.) 
• Participation in the implementation of the training plan (follow-up with training organisations, monitor individual training files, etc.) 

Others 

• Verbal and written translations  
• Draft activity reports 
• Representation before the competent local authorities 

Requirements 

• Degree in Business administration and related areas 
• Fluency in English and Romanian (written and oral) mandatory 
• Proficiency in the use of Microsoft Office suite (especially excel, word and powerpoint) 
• At least a year’s experience in an administrative role. 

Interested candidates should send their CV at hradminoff.moldova@medecinsdumonde.net.