Premises Manager

HR-Consulting (www.search4staff.com) on behalf of his client - The International Committee of the Red Cross (ICRC) is looking for a Premises Manager.
The purpose of  Premises Manager manages the department in charge of ICRC premises and infrastructure within the Mission.

RELATIONSHIPS
• Internally, interacts with other ICRC employees and/or premises users.
• Externally, interacts with municipal authorities, landlords, suppliers, service providers, etc.
 

GENERAL DUTIES

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement 
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the three components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations of the ICRC in Tajikistan and security rules at all times
• Represents the ICRC in a professional manner at all times
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary

Premises Management Responsibilities

• Participates in determining accommodation and office-space needs and identifies premises accordingly.
• Organizes the selection of new residences as per Housing Policy
• Negotiates and prepares rental contracts
• Renews, updates, terminates the premises rental contracts
• Prepares all rental payments and submits to Finance department for execution of payments by cheque, bank transfer or cash.
• Updates the list of premises on a monthly basis in the Team Space.
• Handles phone, electricity, garbage, gas and water bills.
• Is in charge of inventories of items in the residences and offices and updates as necessary.
• Analyses the set-up of premises, including the passive security measures in place, and proposes corrective measures when necessary.
• Coordinates proper maintenance of all premises and infrastructure.
• Supervises the department in charge of managing premises and infrastructure. Trains and supervises staff and organizes the work.
• Contributes to drawing up housing policy
• Deals with relevant external contacts, service providers and suppliers. Coordinates maintenance work carried out by external contractors.
• Supervises and controls expenses and service costs related to premises/maintenance
• Supervises the ordering or purchasing of necessary material and supplies, and maintains related stocks.
• Distributes the maintenance tasks on a daily basis to the Maintenance Team
• Conducts random checks of Premises on a regular basis to ensure proper functioning of the services
• Executes office work in relation to premises, such as filing of all contracts, lease agreements, inventories, HR documents etc, updating of lists when necessary.
• Administers the keys of all residences and offices
• Proceeds with selling ICRC properties according to ICRC guidelines and maintains ICRC housing standard practices i.e., including Housing standard items list, inventory checks, structural checks etc. 
• Supervises the cleaning of the premises, does spot checks and reports anomalies immediately
• Orders, stores and issues supplies of all cleaning materials, coffee breaks, water bottles for all offices and residences in collaboration with maintenance and logistics.
• Receives requests from Housekeepers regarding items needed and organizes the delivery.
• Ensures that all relevant health, hygienic, safety measures are complied with by all staff and advises on any issues contravening or affecting ICRC regulations.
• Prepares Requisition Orders for the department 
• Keeps his superior informed on all developments in relation to the premises
• Is in charge of providing breakfast portions and monitor of the related expenses in accordance with number of visitors and newcomers.

Language Requirements:

•             English B1
•             Romanian C1
•             Russian C1
 
You'll get:

•             Experience of working in an international NGO;
•             Competitive salary (it could be negotiable according to salary expectations);
•             Full-time working schedule.
 
Interested candidates may send CV to HR-Consulting (www.search4staff.com) email address: a.bonari@search4staff.com; Please, indicate the relevant vacancy code PM in the subject line or resume. For more information, please call: +373 22 20 29 86; +373 62101257