Termen extins Centru de Drept al Avocatilor hires an executive assistant to strengthen the capacity of the Secretariat within the Coordination Commission for Migration and Asylum

Centru de Drept al Avocatilor hires an executive assistant to strengthen the capacity of the Secretariat within the Coordination Commission for Migration and Asylum Activities

TERMS OF REFERENCE

Responsibilities

• Provide secretarial and administrative support to the Secertariat thus it’s better able to meet its objectives.
• Arrange appointments and maintain supervisor’s calendar.
• Place and screen telephone calls and answer queries with discretion.
• Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.
• Prepare informal translations and act as an interpreter.
• Draft correspondence, documents and reports, some of which are highly confidential.
• Receive, screen, log and route correspondence, attach necessary background information and maintain follow-up system.
• Draft official correspondence, documents and reports on routine matters and/or for clearance by the supervisor and ensure follow-up.
• Assist in the preparation of visit programmes, briefings on issues covered by the Secretariat collection of documentation for briefing kits; talking points and other material for missions, meetings and visits
• Assist with the management of external and internal relationships
• Perform other related duties as required.

Monitoring and Progress Controls:

• Provides efficient, accurate, timely and high-quality service for administrative tasks, documents, minutes, and presentations
• Preparation of professional and accurate documentation and correspondence that facilitates communication and allows for smooth implementation of projects
• Manage priorities autonomously
• Timely and clear communication, both oral and written, with all parties concerned that allow for smooth implementation of projects
• Establishes good and discreet rapport with all colleagues, staff and within the office

Completion of secondary education. Training in any of the following is an asset:

Business Administration, Finance, Office Management, Human Resources or other

related fields.

Required Qualifications and Experience

• An advanced university degree (master’s level or above) in law, political studies, public administration, business administration
• At least 3 years of relevant professional experience
• Working experience with a central public authority is preferred.
• Working experience in EU legislation is preferred.
• Good knowledge of the context of EU integration.
• Good knowledge of computer skills.
• Excellent analytical skills/expertise and experience in drafting normative acts.
• Advanced level of English with a strong ability to speak and write reports is required.

Performance indicators

1. Quality of work
2. Flexibility in responding to requests
3. Informative note.
4. Comparative table
5. Synthesis of proposals

Competencies

• Flexibility, solutions-oriented, good negotiation skills.
• Good organizational and managerial skills.
• Ability to work independently, as well as part of a diverse and multi-sectoral team.
• Ability to keep calm under pressure when interacting with external counterparts, as well as a
• member of a team.
• Good understanding and compliance to supervisory and reporting lines.
• Ability to establish and maintain good working relations with relevant Government and NonGovernmental counterparts and international organizations.

CDA is committed to ensuring the diversity of the workforce. Women and men, people with disabilities, Roma and other ethnic or religious minorities, people living with HIV, LGBTQI+, as well as refugees and other people who have the legal right to work in the Republic of Moldova are encouraged to apply.

Please provide details in your CV of previous employment and two references.

Please send a cover letter and CV to law-center@cda.md, indicating the position applied for. Selected applicants will be contacted by email.