Administrative / Language Officer - EUPM Moldova

We are

The European Union Partnership Mission in the Republic of Moldova (EUPM Moldova), is part of the Common Security and Defence Policy (CSDP), which enables the Union to take a leading role in peace-keeping operations, conflict prevention and in strengthening of international security. It is an integrated part of the EU's comprehensive approach towards crisis management, drawing on civilian experts as well as experts from the police and other areas.

EUPM Moldova was established on 24th April 2023 by the Council of the European Union in response to
a request from the Moldovan Government to the EU to support the Moldovan authorities in contribute to enhancing the resilience of the security sector of the Republic of Moldova in the areas of crisis management and hybrid threats, including cybersecurity and countering foreign information manipulation and interference.

EUPM Moldova Headquarters is currently located in Chisinau and is progressively increasing its presence in the host country. In this perspective, EUPM Moldova is looking for Local National Staff to support its operations in Moldova.

The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325.

General Requirements & Eligibility

Applicants should:

• Enjoy full civil rights and do not have criminal record (a certificate will be required before any employment offer);
• Be in possession of Moldovan citizenship and/or of a valid residence and work permits according
• to Moldovan laws;
• Be physically fit to perform the duties relating to the post (a medical certificate will be required before any employment offer);
• Have fulfilled any obligations imposed on him/her by the laws concerning military service.

Only applications provided on the official EUPM Moldova application form will be accepted (please download it from this website)
The application form must be filled in English
Application form to be submitted in as a MS Word document (No PDF or JPEG will be accepted).
Rename the file with the post number, name: e.g. MDAL03_Family name _First name.
Application submission deadline: May 13th 2024, 17:00 Chisinau time.
Submitted files will not be returned.

EUPM Moldova retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description.

E-mail Address to send the Job Application Form to: recruitment@eupm-moldova.eu

Information: For more information relating to selection and recruitment, please contact EUPM Moldova: recruitment@eupm-moldova.eu

Position Code: MDAL 12
Position Title: Administrative/Language Officer
Department/Unit: Operations Department
Location: Chișinău
Post Group (Local Staff): II

The post holder will report to the Head of Operations or his/her delegate.

Duties and Responsibilities
The Administrative/Language Officer will be required, in accordance with the EUPM Moldova Mandate, Code of Conduct and the General Service Conditions for locally contracted staff employed by EUPM Moldova, to perform the following tasks:

• To assist the Mission members with their daily tasks;
• To provide administrative/secretarial support to the Mission Departments;
• To independently initiate and input data into Mission online database;
• To undertake record-keeping functions, to set and maintain a well-functioning records management system;
• To provide interpreting and translation services from Romanian into English, Russian into English, and vice versa;
• To ensure an efficient meetings schedule and manage the calendar of the Department’s activities;
• To liaise with Mission members, counterparts and stakeholders as delegated;
• To arrange meetings, receive visitors and delegations, organize events and visitors’ programs, draft minutes, invitations, other documents, follow up on assigned activities;
• To support Mission members regarding their cultural integration into the host country;
• To handle all information with utmost confidentiality and discretion;
• To perform any other tasks as requested by the Line Managers.

Qualifications and experience

Eligibility criteria:

• Enjoy full civil rights and do not have any criminal record;
• Be in possession of Moldovan citizenship and/or of a valid residence and work permits according to Moldovan laws;
• Be physically fit to perform the duties relating to the post;
• Have fulfilled any obligations imposed on him/her by the laws concerning military service;
• Successful completion of the secondary education attested by a diploma;
• After having obtained the secondary education diploma, at least two (2) years of relevant and proven full-time professional experience.

Essential criteria:

• Excellent communication skills in English, Romanian and Russian;
• Excellent organizational skills, with a service- and project-oriented approach;
• Ability to write and communicate in a clear and concise manner;
• Very good knowledge of and extensive experience with Microsoft Office programmes;
• Ability to prioritize tasks and deliver high quality work in a timely manner and under pressure.

Additional advantageous assets:

• Prior work experience in the EU and/or international environment;
• Willingness and readiness to work irregular working hours, if required;
• Valid driving licence of category “B”.

Personality assets:

• Strong sense of initiative, responsibility and autonomy;
• Ability to build productive and cooperative working relationships with Mission members, counterparts and stakeholders.

APPLY HERE  1-2024 Call for Applications for Local Staff | EEAS (europa.eu)