Invitation to Bid (Hotel Accommodation, Conference Hall and Banquet Services, Printing and Stationery)





 

INVITATION TO BID (ITB) No.2_01/10/2019_MD

 

FRAMEWORK AGREEMENT FOR A VARIETY OF PROJECT EVENTS

Hotel Accommodation, Conference Hall and Banquet Services, Transfer services, Printing and Stationery

 

Date: 20/09/2019

Dear Sir/Madam,

You are kindly requested to submit your bid for services described in this ITB.

Bidders requesting clarification on provisions stipulated in this ITB shall communicate those in writing to tenders@idlo.int not later than 72 hours prior to the deadline for submission of bids. The requests for clarification will have “Request for clarifications for ITB No. 2_01/10/2019_MD mentioned in the subject line of the email.

All submitted bids must include completed signed and stamped Annexes B and C of this Terms of Reference with “Bid for ITB No. 2_01/10/2019_MD mentioned in the email subject line.

By submitting a bid in response to this information, bidders are confirming acceptance of IDLO’s General Terms and Conditions and payment policy of within 30 days after delivery of service on presentation of complete and correct invoice.

This ITB is comprised of:

Instructions to bidders

Terms of Reference/Technical Specifications                                                                 : Annex A

Bid Submission Form                                                                                                      : Annex B

Price Schedule                                                                                                                : Annex C

IDLO Special Conditions of Contract                                                                               : Annex D

IDLO General Terms and Conditions for the Procurement of Services                           : Annex E/ Annex 1

Supplier Code of Conduct                                                                                               : Annex F

 

Bids shall be submitted to the following secure e-mail address: tenders@idlo.int no later than 02nd of October 2019, 17:00 Chisinau (Moldova) time with “Bid for ITB No. 2_01/10/2019_MD” mentioned in the subject line.

Bids shall not exceed 200MB in size.

 


 

Instructions to Bidders:

Pre- Qualification Requirements

Bidders are required to submit the following documents to ascertain their qualification:

1.           Certificate of Business Registration;

3.           Annexes B & C duly filled, signed and stamped;

 Failure to submit the required documentation above may result in disqualification from the bidding process.

Determination of Bids Responsiveness

Prior to the detailed evaluation of bids, IDLO shall determine whether each bid:

a)       has been properly signed;

b)      all required annexes have been completed and attached.

Correction of errors

Bids determined to be substantially responsive shall be checked by the IDLO for any arithmetic errors.  Errors shall be corrected by the IDLO as follows:

a)       where there is a discrepancy between the amounts in figures and in words, the amount in words shall govern; and

b)      where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted shall govern.

c)       the amount stated in the bid shall be adjusted by IDLO in accordance with the above procedure for the correction of errors and shall be considered as binding upon the Bidder.

Award of Contract

IDLO shall award the contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the ITB, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.

IDLO reserves the right to accept or reject any bid and to annul the solicitation process and reject all bids at any time prior to award of contract, without thereby incurring any liability to the affected Bidder or any obligation to inform the affected Bidder or Bidders of the grounds for the IDLO's decision.

Late Bid Submission

Late bids or bids received through another channel than the one mentioned in this ITB will be automatically rejected.

Partial bids

Bids should respond to full LOTS as outlined below. Partial bids are not permitted.

Validity of bids

90 days from deadline for submission of bids.

Currency of bids

MDL (Moldovan Leu, National Currency)

Required attachments to the bid

The bid will consist of:

-          Annexes B and C duly completed

-          Documents referred to under Qualification Requirements

-          Any other supporting documents that bidder considers relevant

This Invitation to Bid is not construed in any way as an offer and/or commitment to contract with any company.


 

Annex A: Terms of Reference

 

The International Development Law Organization (IDLO) is an intergovernmental organization with a joint focus on the rule of law and development. IDLO’s aim is to secure dignified lives by creating a culture of justice.

This ITB is for the solicitation of service providers to provide Accommodation/Conference Facilities/Services as per the schedule below. It is expected to result in Framework Agreement(s) with successful Bidders in the various geographical regions/areas for a period of 12 months. Subject to satisfactory performance and agreement by both parties a 12-month extension may be granted at the same rates, terms and conditions. The maximum overall duration of the Framework Agreement will not exceed 24 months. The prices will remain unchanged during the period of contract implementation.

IDLO Moldova is seeking accommodation, conference and catering services for a series of project events which are going to take place from October 2019 to October 2022 in several locations across the country:

  • Chisinau area;
  • Various locations outside Chisinau: Balti, Cahul, Ungheni, Orhei, other (as required).

 

Most of the events will last between 1-5 days at a time and have an average attendance of up to 40 people requiring accommodation and a potential additional 40 conference attendees (not requiring accommodation).

IDLO Moldova is seeking bids for the following Lots/categories of services. It is expected that all services within the lot can be fully met:

  • Lot 1.1: Accommodation (in Chisinau and outside Chisinau) - on dinner, bed and breakfast basis (meals to include a soft drink) - half board inclusive of internet / WIFI access. Prices to be reflected on both single and double occupancy. Prices to be reflected on both single and double occupancy rates.
  • Lot 1.2: Accommodation (in Chisinau and outside Chisinau) - on bed and breakfast basis

(meals to include a soft drink), inclusive of internet/ WIFI access. Prices to be reflected on both single and double occupancy rates.

  • Lot 2.1: Full day conference package (in Chisinau and outside Chisinau), to include: Venue Conference/Meeting room(s); two (2) bottles of mineral water per participant per day (or purified water and ice for drinks); LCD projector (with VGA or HDMI cables for laptop connectivity) and Projector screen; Whiteboard with markers; one (1) or two (2) Flip chart Holders with papers with markers available; stationery (note books, pens and/or pencils); WI-FI access in conference room, extension plugs, and IT set up support. Conference room(s) to accommodate up to 40people, in a U-shape formation. Price to be per conference room, per day.
  • Lot 2.2: Conference lunch (buffet: that includes proteins, starch, salads, bottled water and soft drink & dessert) in Chisinau and outside Chisinau. Provide list of menu options and cost per person.
  • Lot 2.3: Conference Refreshment (in Chisinau and outside Chisinau) that includes: two (2) tea/coffee breaks with light snacks (i.e. mint candies or nuts) and free-flowing coffee and tea during the event. Provide list of menu options and cost per person.
  • Lot 3.1: Half-day conference package (in Chisinau and outside Chisinau), to include: Venue Conference/Meeting room(s); one (1) bottles of mineral water per participant per day (or purified water and ice for drinks); LCD projector and screen; one (1) or two (2) Flip chart Holders with papers, marker pens and accessories; stationery (note books, pens and/or pencils); WI-FI access in conference room, extension plugs, and IT set up support.
  • Lot 3.2: Lunch (buffet: that includes proteins, starch, salads, bottled water and soft drink & dessert) - in Chisinau and outside Chisinau. Provide list of menu options and cost per person.
  • Lot 3.3: Refreshment that includes: one (1) tea/coffee breaks & with light snacks (i.e. mint candies or nuts) - in Chisinau and outside Chisinau. Provide list of menu options and cost per person.
  • Lot 4: Breakfast meetings per person (separate events). Breakfast meeting to include hot beverages, juices, hot meaty and vegetarian snacks, pastries, cereals and fruits. Price should be reflected per person
  • Lot 5: Lunch meetings per person (separate events).
  • Lot 6: Dinner per person (separate events). Provide list of menu options and cost per person.
  • Lot 7: Standard Public Address (PA) sound system and two (2) microphones.
  • Lot 8: Breakout room availability that includes: LCD projector and projector screen or TV to allow for video playback; whiteboard with markers; two (2) wired microphones; one (1) Flipchart with paper and markers; standard sound system. Breakout room(s) should be able to accommodate 10-15 people. The break out room(s) may only be needed on some days of the event. Price should be reflected per room per day booked.
  • Lot 9: Transfer services for out of town participants (in Chisinau and outside Chisinau). Minibus for up to 10 passengers and car transfer for up to 4 passengers (Chisinau - Balti; Chisinau – Soroca; Chisinau – Balti; Chisinau – Ungheni; Chisinau – Cahul)
  • Lot 10: Printing of training materials. Color printing, two-side; black & white printing, two-side; spiral binding of the booklets; production of banners, posters, brochures and other conference materials; posters A3; A4 format; Maps with branding.
  • Lot 11: Stationery: name tags on the tables; plain pens; pens with branding; plain block notes; personalized block notes.

After entering into a framework agreement with service providers/hotels, bookings shall be placed with the Hotels/Bidders on a need basis upon confirmation of availability on the required dates/days and a Work Order (WO) shall be issued to confirm the booking within 5 days of the event.

At the time of placement of the bookings which shall be made through duly authorized WOs, the exact number/s of persons/participants, services required and corresponding amounts (lifted from the Framework Agreement) shall be indicated for the specific booking / event in each case. Bookings are made with specific venues and may not be transferrable or sub-contracted to other venues.

 

Annex B: Bid Submission Form

To: IDLO

Dear Sir/Madam,

Having examined the Invitation to Bid (ITB), the receipt of which is hereby duly acknowledged, we, the undersigned, offer to deliver services in conformity with the said Invitation to Bid as may be ascertained in accordance with the Price Schedule attached herewith and made part of this Bid.

We undertake, if our Bid is accepted, to perform in accordance with the Framework Agreement to be entered into with IDLO for the period of 12 months for the services enumerated in the price schedule, per the terms of reference in Annex A.

We understand that you are not bound to accept any Bid you may receive.

Date:

 

Name, Signature & Position:                                     

 

Duly authorized to sign the bid for and on behalf of:

 

              Other notes:

  • Kindly note that the services quoted shall correspond to the TORs given in Annex A above.
  • Prices must be inclusive of all applicable taxes.

 

Annex C – Price Schedule

 

Please complete price schedule below for LOTS/categories.

The rates and prices include all necessary costs for all labor, materials, tools and utilities, all overhead, profit, taxes and duties, together with all general risks, liabilities, insurance and requirements set out or implied in the Agreement including Annex-A, Terms of References.

 

Service Provider Name

 

Service Provider Full Address

 

Please specify Location

 

 

Type of services

Accommodation Pricing

(Prices, quoted in MDL inclusive of all applicable taxes)

Lot Category - Accommodation

4*hotel/per night

5* hotel /per night

LOT/Category 1.1

A)      Single occupancy room (pricing per person) - on Dinner, Bed & Breakfast basis

(meals to include a soft drink) – half board inclusive of internet/ WIFI access in the room

Accommodation in Chisinau

   

Accommodation outside Chisinau, in other regions

   

B)       Double occupancy room (pricing per person)

Accommodation in Chisinau

   

Accommodation outside Chisinau, in other regions

   

LOT/Category 1.2

A)      Single occupancy room (pricing per person) - on Bed & Breakfast basis

       (meals to include a soft drink), including internet/ WIFI access in the room.

Accommodation in Chisinau

   

Accommodation outside Chisinau, in other regions

   

B)       Double occupancy room (pricing per person) - on Bed & Breakfast basis

(meals to include a soft drink), including internet/ WIFI access in the room

Accommodation in Chisinau

   

Accommodation outside Chisinau, in other regions

   

 

 

 

Type of additional services

Unit Measure

Unit price in MDL including all taxes

Lot/Category 2.1. Full Day conference services package

A)      Full day conference facility and services in Chisinau.

For up to 40 participants, including:

·         Room hire (venue conference) – regular class type

1 day

 

·         Room hire (venue conference) – business class type

1 day

 

·         0,5-liter mineral water per participant per day (or purified water and ice for drinks)

·         LCD projector and screen available

·         Flipchart with marker pens available

·         Laptop available

·         Delivery services

·         Other conference equipment

·         Extension plugs, and IT set up support.

·         Other (Simultaneous translation).

1 day

 

·         Delivery at premises of counterparts (if necessary, to organize events in the counterpart’s premises)

1 day

 

B)       Full day conference services outside Chisinau, in regions (various locations as required)

For up to 40 participants, including:

·         Room hire (venue conference) – regular class type

1 day

 

·         Room hire (venue conference) – business class type

1 day

 

 

·         0,5-liter mineral water per participant per day (or purified

·          water and ice for drinks)

·         LCD projector and screen available

·         Flipchart with marker pens available

·         Laptop available

·         Delivery services

·         Other conference equipment

·         Extension plugs, and IT set up support.

·         Other (Simultaneous translation).

1 day

 

·         Delivery at premises of counterparts (if necessary, to organize events in the counterpart’s premises)

1 day

 

LOT/Category 2.2 Conference Lunch

A) Lunch in Chisinau.

Buffet that includes proteins, starch, salads, bottled water/ soft drink and dessert. Provide list of menu options and cost per person. This may be provided as an annex

 

 

B) Lunch outside Chisinau, in various regions (as required)

For up to 40 participants, including:

Buffet that includes proteins, starch, salads, bottled water/ soft drink and dessert. Provide list of menu options and cost per person. This may be provided as an annex

 

 

LOT/Category 2.3 Conference refreshment

A)      Refreshment in Chisinau

Includes: one (1) tea/coffee breaks with light snacks (i.e. mint candies or nuts). Provide list of menu options and cost per person. This may be provided as an annex

 

 

B)       Refreshment outside Chisinau, in various regions (as required)

Includes: one (1) tea/coffee breaks with light snacks (i.e. mint candies or nuts). Provide list of menu options and cost per person. This may be provided as an annex

 

 

LOT/Category 3.1 Half-Day conference package

A)      Half day conference services in Chisinau.

·         Room hire (venue conference) – regular class type

1 day

 

·         Room hire (venue conference) – business class type

1 day

 

·         0,5-liter mineral water per participant per day (or purified

·         water and ice for drinks)

·         LCD projector and screen available

·         Flipchart with marker pens available

·         Laptop available

·         Delivery services

·         Other conference equipment

·         Extension plugs, and IT set up support.

·         Other (Simultaneous translation).

1 day

 

·         Delivery at premises of counterparts (if necessary, to organize events in the counterpart’s premises)

1 day

 

B)       Half Day Conference services outside Chisinau, in regions (various locations as required)

·         Room hire (venue conference) – regular class type

1 day

 

·         Room hire (venue conference) – business class type

1 day

 

·         0,5-liter mineral water per participant per day (or purified water and ice for drinks)

·         LCD projector and screen available

·         Flipchart with marker pens available

·         Laptop available

·         Delivery services

·         Other conference equipment

·         Extension plugs, and IT set up support.

·         Other (Simultaneous translation).

1 day

 

·          Delivery at premises of counterparts (if necessary, to organize events in the counterpart’s premises)

1 day

 

LOT/Category 3.2 Half Day Conference Lunch

A) Lunch in Chisinau.

Buffet that includes proteins, starch, salads, bottled water/ soft drink and dessert. Provide list of menu options and cost per person. This may be provided as an annex

 

 

B) Lunch outside Chisinau.

Buffet that includes proteins, starch, salads, bottled water/ soft drink and dessert. Provide list of menu options and cost per person. This may be provided as an annex

 

 

LOT/Category 3.3 Half Day Conference refreshment

C)       Refreshment in Chisinau

Includes: one (1) tea/coffee breaks with light snacks (i.e. mint candies or nuts). Provide list of menu options and cost per person. This may be provided as an annex

 

 

D)      Refreshment outside Chisinau, in various regions (as required)

Includes: one (1) tea/coffee breaks with light snacks (i.e. mint candies or nuts). Provide list of menu options and cost per person. This may be provided as an annex

 

 

LOT/Category 4 Breakfast meetings (separate Project Event)

Breakfast meeting to include hot beverages, juices, hot meaty and vegetarian snacks, pastries, cereals and fruits. Price should be reflected per person. Provide list of menu options and cost per person. This may be provided as an annex.

 

 

LOT/Category 5 Lunch meetings (separate Project Event)

Provide list of menu options and cost per person. This may be provided as an annex

 

 

LOT/Category 6 Dinner meetings (separate Project Event)

Provide list of menu options and cost per person. This may be provided as an annex

 

 

LOT/Category 7

Standard Public Address (PA) sound system and two (2) microphones. Pricing per conference room

 

 

LOT/Category 8 Breakout room

Includes: LCD projector and projector screen or TV to allow for video playback; whiteboard with markers; two (2) wired microphones; one (1) Flipchart with paper and markers; standard sound system. May only be needed on some days of the event. Price should be reflected per room per day booked (up to 20 participants).

 

 

 

LOT/Category 9. Transfer services for out-of-town participants

Chisinau – Orhei (2-way transfer):

a.       Minibus for up to 10 passengers

 

 

b.       Car transfer for up to 4 passengers

 

 

Chisinau – Soroca (2-way transfer):

c.        Minibus for up to 10 passengers

 

 

d.       Car transfer for up to 4 passengers

 

 

Chisinau – Balti (2-way transfer):

e.     Minibus for up to 10 passengers

 

 

f.         Car transfer for up to 4 passengers

 

 

Chisinau - Ungheni (2-way transfer):

g.       Minibus for up to 10 passengers

 

 

h.       Car transfer for up to 4 passengers

 

 

Chisinau - Cahul (2-way transfer):

i.         Minibus for up to 10 passengers

 

 

j.         Car transfer for up to 4 passengers

 

 

LOT/Category 10. Printing of training materials

a.       Color printing, two-side A4

Per page

 

b.       Color printing, two-side A3

Per page

c.        Black & white printing, two-side A4

Per page

 

d.       Black & white printing, two-side A3

Per page

 

e.       Spiral binding of the booklets (up to 100 pages)

Per piece

 

f.         Production of banners, posters, brochures and other conference materials A4

Per piece

 

g.       Production of banners, posters, brochures and other conference materials A

Per unit

 

h.       Posters A4

Per piece

 

i.         Posters A3

Per page

 

j.         Maps with branding

Per piece

 

k.        Maps with no branding

 

 

l.         Print PWC Roo up

Per unit

 

LOT/Category 11. Stationery

a.       Name tags on the tables

Per piece

 

 

b.       Plain pens

Per piece

 

c.        Pens with branding

Per piece

 

d.       Plain block notes (20 pages min)

Per piece

 

e.       Personalized block notes (20 pages min)

Per piece

 

 

OTHER: For any related services or costs not included and priced in the above, please clearly specify the applicable LOT, service and cost.

NOTE*

  • For any service omitted, please indicate, and provide details on the price schedule.
  • Please note that prices/amounts should be quoted in MDL, per person per day in each category as the case may and MUST be inclusive of all applicable taxes.

ADDITIONAL INFORMATION TO BE PROVIDED- FILL WHERE APPLICABLE

Description

Specify

Cancellation policy

 

No show

 

Check-out time

 

Credit policy

 

 

Annex D - IDLO Special Conditions of Contract

 

The following Special Conditions of Contract shall supplement and/or amend the IDLO General Terms and Conditions for the Procurement of Services. Whenever there is a conflict, the provisions of the Special Conditions of Contract shall prevail over those in IDLO General Terms and Conditions for the Procurement of Services.

Place of delivery

Chisinau area, Orhei, Soroca, Cahul, Balti, other

Delivery deadline

The Framework Agreement will be signed for a period of up to 12 months. IDLO is not obliged to use the services provided by the Contractor.

IDLO will review the quality of services and deliverables after 12 months of provision of services. Subject to performance and agreement by both parties the Framework Agreement may be extended for 12 months at the same rates, terms and conditions. The overall duration of the contract will not exceed 24 months.

The prices will remain unchanged during the period of contract implementation.

Payment terms

IDLO will process payment within 30 days after satisfactory receipt of all goods and upon submission of the invoice by the supplier.

 

Annex E/Annex1- IDLO General Terms and Conditions for the Procurement of Services

 

Any bid submission will imply the unconditional acceptance of IDLO General Terms and Conditions for the Procurement of Services.

 

Annex F

IDLO Supplier Code of Conduct

IDLO recognizes the universal and fundamental values enshrined in international instruments in the areas of human rights, labor, environment and anti-corruption.

IDLO expects its Suppliers to respect fundamental social and human rights, and the equal rights of men and women, take responsibility for minimizing the environmental impact of their activities, endorse ethical business practices and reach the following goals:

  1. Supplier Relationships: The provisions of this Code of Conduct set forth the expectations of all suppliers with whom IDLO does business. IDLO expects that these principles apply to suppliers, parent entities and subsidiary or affiliate entities, as well as all others with whom they do business including employees, subcontractors and other third-parties. IDLO expects suppliers to ensure that the rules and standards of this Code of Conduct are communicated to their employees and subcontractors.
  2. Promoting the Principles of this Code of Conduct: IDLO expects that its suppliers will establish and maintain appropriate management systems whose scope is related to the content of this Code of Conduct, and that they actively review, monitor and modify their management processes and business operations to ensure they align with the principles set forth in this Code of Conduct. All principles contained in this Code of Conduct are of equal importance independently of their order of appearance.
  3. Subcontracting: IDLO expects that its suppliers encourage and work with their own suppliers and subcontractors to ensure that they also strive to meet the principles of this Code of Conduct or equivalent set of principles.

Labor:

  1. Freedom of Association and Collective Bargaining: IDLO expects its suppliers to recognize and respect the rights of employees to freely associate, organize and bargain collectively in accordance with the laws of the countries in which they are employed, as well as core international principles on Freedom of Association and collective bargaining. IDLO recognizes the importance of open communication and direct engagement between workers and management and suppliers are to respect the rights of workers to associate freely and communicate openly with management regarding working conditions without fear of harassment, intimidation, penalty, interference or reprisal.
  2. Forced Labor: IDLO expects its suppliers to prohibit any use of forced, bonded or indentured labor or involuntary prison labor, and embrace employment practices consistent with international rules on forced labor. All work, including overtime work, will be voluntary and workers should be free to leave upon reasonable notice. Suppliers should also not mandate that workers hand over government-issued identification, passports or work permits as a condition of employment.
  3. Child Labor: IDLO expects its suppliers, at a minimum, not to engage in any practice inconsistent with the rights set forth in the Convention on the Rights of the Child. The minimum admission to employment or work shall not be less than the age of completion of compulsory schooling, normally not less than 15 years or 14 where the local law of the country permits, deferring to the greatest age. Additionally, all young workers must be protected from performing any work that is likely to be hazardous or to interfere with the child’s education or that may be harmful to the child’s health, physical, mental, social, spiritual or moral development. All suppliers should also adhere to legitimate workplace apprenticeship programs and comply with all laws and regulations governing child labor and apprenticeship programs.
  4. Discrimination: IDLO does not tolerate any form of discrimination in hiring and employment practices on the ground or race, color, religion, gender, sexual orientation, age, physical ability, health condition, political opinion, nationality, social or ethnic origin, union membership or marital status. IDLO also discourages discrimination regarding access to training, promotion, and rewards.
  5. Working Hours: IDLO expects its suppliers to comply with all applicable working hour requirements as established by local law, and should never exceed 60 hours per week, including overtime, except in emergency or unusual situations. Suppliers must ensure that all overtime work is voluntary and compensated at the prevailing overtime rates. Suppliers are encouraged to ensure that workers are provided with one day off in every seven-day week.
  6. Compensation: IDLO expects its suppliers to comply, at a minimum, with all wage and hour laws and regulations, including those pertaining to minimum wages, overtime wages, piece rates, other elements of compensation and to provide legally mandated benefits.

Human Rights:

  1. Human Rights: IDLO expects its suppliers to support and respect the protection of internationally proclaimed human rights and to ensure that they are not complicit in human rights abuses.
  2. Harassment, Harsh or Inhumane Treatment: IDLO expects its suppliers to create and maintain an environment that treats all employees with dignity and respect and will not use any threats of violence, sexual exploitation or abuse, verbal or psychological harassment or abuse. No harsh or inhumane treatment coercion or corporal punishment of any kind is tolerated, nor is there to be the threat of any such treatment.
  3. Health and Safety: IDLO expects its suppliers to follow all relevant legislation, regulations and directives in the country in which they operate to ensure a safe and healthy workplace or any other location where production or work is undertaken. At a minimum, suppliers should strive to implement recognized management systems; reasonable access to potable water and sanitary facilities; fire safety; emergency preparedness and response; industrial hygiene; adequate lighting and ventilation; and occupational injury and illness and machine safeguarding. Suppliers will also ensure these same standards apply to any dormitory or canteen facilities.
  4. Mines: IDLO expects its suppliers to strive not to engage in the sale or manufacture of anti-personnel mines or components utilized in the manufacture of anti-personnel mines.

Environment:

  1. Environmental: IDLO expects its suppliers to comply with existing legislation and regulations regarding the protection of the environment. Suppliers should wherever possible support a precautionary approach to environmental matters, undertake initiatives to promote greater environmental responsibility and encourage the diffusion of environmentally friendly technologies implementing sound life-cycle practices.
  2. Chemical and Hazardous Materials: Chemical and other materials posing a hazard if released to the environment are to be identified and managed to ensure their safe handling, movement, storage, recycling or reuse and disposal.
  3. Wastewater and Solid Waste: Wastewater and solid waste generated from operations, industrial processes and sanitation facilities are to be monitored, controlled and treated as required prior to discharge or disposal.
  4. Air Emissions: Air emissions of volatile organic chemicals, aerosols, corrosives, particulates, ozone depleting chemicals and combustion by-products generated from operations are to be characterized, monitored, controlled and treated as required prior to discharge.
  5. Minimize Waste, Maximize Recycling: Waste of all types, including water and energy, are to be reduced or eliminated at the source or by practices such as modifying production, maintenance and facility processes, materials substitution, conservation, recycling and re-using materials.

Drug trafficking and Terrorism:

  1. Drug Trafficking: IDLO expects its suppliers to warrant that neither they, nor any of their employees and subcontractors, are engaged in the manufacture, sale, transportation, or distribution of any drug or narcotic substance deemed to be illegal in either the country of manufacture or delivery of the goods or services to be provided to IDLO.
  2. Terrorism: IDLO expects its suppliers to warrant that neither they, nor any of their employees and subcontractors, are engaged directly or indirectly in terrorism, or in the finance or support to terrorists. Further, IDLO expects its suppliers to warrant that neither they nor their staff, nor any other recipients of funds from the supply of goods or services to IDLO, are listed in any sanctions list maintained by the United Nations Security Council; the United States Department of the Treasury, Office of Foreign Assets Control; or the European Union. Should the supplier, its staff, or other recipients of funds from the supply of goods or services to IDLO be included in any of the above-listed sanctions lists, the supplier is expected to notify IDLO immediately.

Bribery & Corruption:

  1. Corruption: IDLO expects its suppliers to adhere to the highest standard of moral and ethical conduct, to respect local laws and not engage in any form of corrupt practices, including extortion, fraud, or bribery, at a minimum.
  2. Conflict of Interest: IDLO suppliers are expected to disclose to IDLO any situation that may appear as a conflict of interest and disclose to IDLO if any IDLO official or professional under contract with IDLO may have an interest of any kind in the supplier’s business or any kind of economic ties with the supplier.
  3. Gifts and Hospitality: IDLO does not accept any type of gift or any offer of hospitality. IDLO will not accept any invitations to sporting or cultural events, offers of holidays or other recreational trips, transportation, or invitations to lunches or dinners. IDLO expects its suppliers not to offer any benefit such as free goods or services or a work position or sales opportunity to IDLO personnel in order to facilitate the supplier’s business with IDLO.
  4. Monitoring and Evaluation: IDLO may conduct on-site evaluations and inspections of its suppliers’ facilities and those of their subcontractors to review their progress towards these principles. It is the expectation of IDLO that suppliers, at a minimum, have established clear goals toward meeting the standards set forth in this Code of Conduct. IDLO may monitor that milestones have been set and management systems have been put in place to ensure that the principles set out in this Code of Conduct have been met and failure to do so may impact the future ability of a supplier to do business with IDLO.
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