Financial and Administration Assistant



Where and when: 1-year, full time, starting as soon as possible, but not later than November 1st 2022 – ALDA office in Chisinau (Moldova)

ALDA – European Association for Local Democracy, is dedicated to the promotion of good governance and citizen participation at the local level. ALDA focuses on activities facilitating cooperation between local authorities and civil society.

It was established in 1999 at the initiative of the Council of Europe to coordinate and support the network of Local Democracy Agencies, which are self-sustainable, locally registered NGOs acting as promoters of good governance and local self-government. Today, ALDA is a key stakeholder in the field of local democracy, active citizenship, and cooperation between local authorities and civil society.

For more information, please see our website: www.alda-europe.eu

Main tasks and responsibilities:

The Financial and Administration Assistant will directly report to the Head of Unit for Eastern Partnership. S/he will support the implementation of various projects and activities implemented by ALDA in Eastern Partnership countries based on grants received from divers donors (mainly European Union). S/he will be in charge of contributing, from financial and admin perspective, to the implementation of projects at the highest standards.

The main tasks:

  • Coordinate Unit’s financial operations.
  • Assisting the Unit in overseeing the correct spending of funds by third parties according to different projects and grants;
  • Monitoring, whether all financial documents, invoices and cash settlements are in line with ALDA procedures and policies as well as local legislation/rules but also are correctly assigned for different grants received from various donors. Majority of ALDA’s operations in Moldova are exempted from VAT, thus specific financial proceedings needed to be respected;
  • Responsible for overseeing Office procurements, planning and launching proper procurement Helping with irregular situations as they arise during the tendering process. Have the final responsibility for proper execution of procurements proceedings according to ALDA’s and/or donors’ (mainly European Union) procurement requirements;
  • Supporting day-to-day activities in the office ensuring that all working conditions are met and regional staff benefit on a productive and comfortable working environment;
  • Effectively coordinating activities with finance and admin team of the ALDA Head Quarter;
  • Keeping the requested filing for all documents entrusted, both in paper and digital formats,
  • Performing other general administrative and financial tasks at the request of his/her superior.

Education, languages and tools:

  • BA and/or master’s degree in Accounting, Finance, Economics, Business Administration or related field,
  • At least 2 years general work experience involving accounting, financial and/or administrative management and contract/financing processing,
  • Intermediary knowledge of written and oral English which will allow efficient verbal and written communication with colleagues from other offices in Europe. Good knowledge of Romanian.  Russian would be an asset;
  • Excellent planner and implementer, capable of withstanding pressure and meeting tight deadlines. Be able to work autonomously and on own initiative;
  • Be a team player, supportive of colleagues and able to ask for support when required;
  • Good computer skills (MS Office, with special accent on Excel, familiarity with google suite/drive and other remote working tools).

Previous experience in international organizations, local NGOs and/or similar organizations represents an advantage. Previous experience as finance manager and/or senior accountant in private sector, combined with flexibility and willingness to learn – will also be considered.

Skills needed:

  • Flexibility, eagerness to learn quickly;
  • Respect for hierarchy, positive and collaborative attitude
  • Ability to work under pressure, respecting tight deadlines. When necessary open to work extra-hours or on weekends (with follow up recuperation of working extra- time);
  • Ability to work in team and autonomously, with a pleasant and respectful behavior;
  • Creativity, innovation, initiative, accuracy and attention to details;

How does it look like to work in ALDA?

The incumbent will be part of a hard-working, motivated, fast-paced international team. In constant interaction with colleagues, as well as a wide network of members and partners, s/he will pursue the mission of the Association until results are met. ALDA offers unique learning and growing opportunities, as well as a human and flexible working approach; it requires the same flexibility, together with willingness to learn and to achieve goals.

Suggestions and ideas from all staff are welcome, while a sound understanding and respect for the context is needed. The ability to interact in a professional and constructive way with all internal and external stakeholders is a condition sine qua non.

The contract will be for a period of 12 months and can be renewed subject to availability of resources and satisfactory performance evaluation at the completion of the first contract period. The contract will preferably start in October 2022.

Location: Chisinau, with occasional missions in Eastern Partnership and EU Countries (up to 15% of the working time). Salary proposal will be based on the experience and qualifications of the candidate within the salary grid of ALDA.

How to apply:

Interested candidates in line with the profile described above should send their CVs in English by September 28th, 2022 (23.59 CET Time) to job@aldaintranet.org  with the following subject line: “Financial and Administration Assistant - Chisinau”.

Please note that due to high number of applications, only shortlisted candidates will be contacted. Thank you for your understanding!

Articol adaugat de: ALDA

telegram