Selection of an Expert or Company to provide Baseline and Endline studies

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People in Need Moldova, in partnership with Czech Ministry of Foreign Affairs, announces the Selection of a Company to provide Baseline and Endline studies

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest relief and development organizations in Europe and has administered projects in 37 countries over the past 20 years. People in Need has been working in Moldova since 2003, implementing projects in the field of economic development, civil society, and youth development, education, actively involved into the deinstitutionalization process and development of the Local social inclusion strategies.

Within the Project, supported by the Ministry of Foreign Affairs of Czech Republic through the project: "Covid Response – Helping People with disabilities cope with pandemic", PIN Moldova targets to contribute to reduce the spread of Covid-19 and its impact on people with disabilities (PwDs) in the Republic of Moldova.

 

1.1 Project Objectives

The overall objective of the project is to contribute to meeting the basic social needs of the vulnerable people based on the real needs and reflect available resources in individual communities.    

Specific objective

The specific objective of the project is to protect the lives of people with disabilities, to face the pandemic and to strengthen the resilience and enable them to cope with the economic impact of the Covid-19 pandemic.

THIS TERMS OF REFERENCE IS LAUNCHED PUBLICALLY, IT IS OPEN TO ANY ELIGIBLE CANDIDATE.

Assignment information

In order to ensure the proper implementation of the project objectives and activities, People in Need Moldova is announcing an open competition to develop the Project’s Baseline and Endline study:

1.2 Deadline for submission of applications

The price offer and the CV of the expert/consortium of expert/company will be sent to the following email address:

     concurs.moldova@peopleinneed.cz

     Ref. Development of Baseline and Endline Studies

     People in Need Representative office in Republic of Moldova

The financial offer will be submitted no later than August 2nd, 2020. Incomplete offers or submitted after presented deadlines will not be accepted.

1.3. General instructions for Offerors

1.3.1 Questions and answers

Questions and / or clarification requests regarding this application must be formulated in writing and sent by email to concurs.moldova@peopleinneed.cz. All questions will be sent by email no later than July 24th, 2020.

1.3.2. Offers / Price offers

In order the Representative office of "People in Need" in Moldova to be able to compare the prices of all the Offerors, the answers to this Price Request must refer to the same articles. Please, complete the tables in the annexes with the prices at the end of this document.

The Offeror must specify the price for each deliverable separately. The representative office of "People in Need" from Moldova cannot accept only a lump sum but should be divided onto the separate items.

1.4. The Specific Purpose of the task

PIN proposes to respond to the needs of 1500 persons with disabilities via a multisectoral program that aims at reducing the spread of the COVID-19 pandemic and mitigating its impact on people with disabilities in Moldova, concretely by:

  • Protecting the health and the lives of people with disabilities in front of pandemic by enhancing their awareness and adoption of key safe practices and hygiene behaviours that can help prevent the risk of transmitting/contracting the disease, and
  • Strengthening the resilience of people with disabilities and their families, and enabling them to cope with the socio-economic impact of the crisis by supporting their income generating activities.

Through these objectives, the project contributes to all three strategic priorities of the Global humanitarian response plan (GHRP) for COVID-19 response, namely:

  • GHRP Strategic priority 1: Contain the spread of the COVID-19 pandemic and decrease morbidity and mortality – related to the Specific objectives 1.1; 1.2; 1.3; 1.4; 1.5; 1.6;
  • GHRP Strategic priority 2: Decrease the deterioration of human assets and rights, social cohesion and livelihoods – mainly to the Specific objectives 2.1; 2.2; 2.3;
  • GHRP Strategic priority 3: Protect, assist and advocate for refugees, IDPs, migrants and host communities particularly vulnerable to the pandemic – specifically to Specific objectives 3.1 and 3.2.

In order to fulfil the specific objective of the project and accomplish the proposed Result 1.1: People with disabilities have improved access to information on COVID-19-related risks and ways to protect themselves.

People in Need Moldova in cooperation with the Ministry of Foreign Affairs of the Czech Republic is seeking individuals or a consortium of experts/company to provide Baseline and Endline assessments for the project needs.

The Baseline Assessment

The Baseline Assessment will focus on reviewing existing COVID-19 related information systems and initiatives established and run by the government or other non-state actors, and available to the public and to PwDs in particular. It will aim to identify information gaps, with a particular look at information about:

  1. COVID-19 risks, symptoms, ways to protect oneself and others, and available medical assistance – including information that tackle the most widespread and harmful myths and other disinformation;
  2. Government restrictions and other COVID-19 related measures taken at government level and that affect the population, and in particular PwDs; and
  3. Programs and support offered (to the population and to PwDs in particular) by the government or other actors to reduce the health and socio-economic impact of the crisis.

One of the key elements in an information campaign is not only what information is shared, but also how it is shared: the channels and supports through which a message is shared influence who will actually be accessing the message, it can thus greatly affect the reach of a message and the impact of the campaign. PIN will therefore also identify the barriers faced by people with disabilities to access and understand the information and apply the promoted behaviours, as well as the risks they face in front of the spread of COVID-19 related disinformation and hoaxes. These barriers may be very different for institutionalized and community-based PwDs, for adults with disabilities and for children with disabilities, as well as for people with mental, intellectual or physical disabilities, the survey will therefore consider all these elements as relevant in each country. Research into these barriers will be structured by the 12 determinants of behavior change (detailed in PIN’s behaviour change toolkit), and will influence the design of the messages and ways these will be communicated to beneficiaries. As much as possible, PIN will engage local non-state actors and institutions’ personnel into this research, to encourage ownership of findings and of the identified measures needed to better protect the PwDs and enable them to adopt the promoted messages. 

The Purpose of the Baseline assessment is that based on it PIN will develop key messages that will address identified information gaps in the existing messaging efforts against the spread of COVID-19 that are available and effectively accessible for PwDs. All the communication activities will be discussed with all relevant actors including Ministries of Health and health sector actors such as national Red Crosses and the personnel of care institutions, in order to insure coordination and as much as possible, integration into the existing information structure. This will also allow to potentially identify other partners that could get involved in the dissemination process to increase the outreach.

The baseline assessment will include a part focusing on the economic situation specifically of social enterprises either employing or otherwise benefitting people with disabilities. The baseline will aim to identify the key characteristics of the social enterprises and employed or benefitting PwDs, as well as the markets in which they are embedded.

The Baseline Assessment

  • Design standardised tools and define methodology for the collection of quantitative and qualitative data for the assessment.
  • Conduct a baseline assessment at all project locations to measure the key indicators as defined in the project proposal.
  • Collect and analyse available secondary data to establish key insights relevant to the effective implementation of the project.
  • Identify major external factors that may influence or impact the implementation of the project.
  • Analyse and interpret data to develop a comprehensive baseline assessment report detailing mechanisms to track and monitor programme indicators.
  • Share key findings and insights from the baseline study with relevant senior staff through consultations.

The Endline Assessment

The endline evaluation is intended to assess the progress made by the project in fulfilling its agreed objectives through the planned activities; to evaluate the relevance of the project to the implementation areas; and to assess the efficiency and effectiveness with which resources have been used to generate results and achieve project objectives.

The main goals of the Endline Assessment will be as follows:

  • To assess the extent to which the project outputs have been achieved considering the indicators given in the project document.
  • To evaluate the level of contribution of the outputs towards the achievement of the expected project objectives, goal and impact.
  • To assess the relevance, effectiveness, and efficiency of interventions as well as, the sustainability of the results, and the degree of satisfaction of the beneficiaries.
  • To evaluate the appropriateness of the strategies and approaches used for implementing the project.
  • To identify major external factors that influenced or impacted on the implementation of the project and evaluate their impact on future interventions.
  • To highlight lessons learned from the project and make recommendations for future strategies.

1.5. Contract award / tender award

The contract will be awarded to the Offeror whose bid will combine the lowest acceptable prices. Therefore, the initial offer of the Offeror must present the best price conditions and the best parameters. People in Need Moldova reserves the right to discuss with the Offeror to clarify the details, if this is necessary.

People in Need Moldova may decide to place the order of a single Offeror for all the specified items to be purchased or to place several orders from several different Offerors for different items.

People in Need Moldova reserves the right to reject any Price Offer from the Offeror who did not execute their contracts properly or did not complete them on time.

By submitting the Price Bid, the Offeror agrees to accept the decision of the People in Need Moldova regarding the correspondence or non-compliance of the Offeror's Price with the requirements set out in this Request.

People in Need Moldova is not responsible for the costs incurred by the Offerors for the preparation of the Price Offers in response to the present Request.

1.6. Payment term

The term of payment for the placed order will be fifteen (15) working days after the submission of the Baseline Study and fifteen (15) days after the submission of the Endline Assessment.

Annex A

Baseline and Endline Assessment

Offerors MUST complete the table and information regarding the Price Offer required below. The total price of all listed items must be equal to the total price displayed by the Offeror.

PRICE OFFER FORM

N

Item

Units

Price per Unit

EUR

Price per Unit

MDL

1

Development of the Baseline Assessment regarding the current Covid-19 situation

1

 

 

2

Development of the Endline Assessment regarding the implementation of the Project at the final stage

1

 

 

Indicative schedule of activities

The task is anticipated to last between 3 - 4 weeks with submission of final deliverables. The consultant will be expected to complete all responsibilities outlined in the Terms of Reference and deliverables for the Baseline assessment by September 2nd, 2020 and for the Endline Assessment by December 4th, 2020. Price offers should be submitted by email to concurs.moldova@peopleinneed.cz, by August 2nd, 2020, with Ref.: ‘Development of the Baseline and Endline Studies’ in the subject line.

!!! NOTE: All the documents should be presented in English!!!

The Offer will include:

  • Financial offer
  • The CV of the main Assessment developer
  • Annex A
  • The copy of the registration certificate of the organization (in case it is an organization applying)
  • Contact details of the Offeror
  • Name of contact person
  • Bank details
  • Company Registration Certificate / License.

Payment modalities

%

Milestones

30%

Following the signing of the Contract on supply services

70%

After the delivery of the Baseline and Endline studies to the People in Need Moldova office

PIN reserves the right to deduct up to 0.5% of the total contract price for each day's delay in meeting the deliverables specified. This deduction shall be applied to the last payment of 80% of the contract price.

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