Konrad-Adenauer-Stiftung is looking for an Office Manager & Finance Assistant for the Konrad-Adenauer-Stiftung Office (KAS) in the Republic of Moldova
Konrad-Adenauer-Stiftung is a German political Foundation, which globally is working on the promoting of the democracy and the rule of law.
For our projects in Chisinau we are looking for an Office Manager & Finance Assistant at the earliest possible time.

The tasks of the position holder include:

1. Financial Management and Accounting:

• Posting the receipts and updating the information in the accounting and data processing system of the Konrad-Adenauer-Stiftung (after pursuing the PASTIS schooling)
• Compiling the documents for the appropriate settlement of the expenses (fee contracts, travel expenses reports, awarding records, etc.)
• Preparation of the cooperation agreements and fee contracts in consultation with the program and the financial coordinators
• Providing the information regarding the KAS accounting regulations and guidelines of the awarding authorities to the external partners
• In collaboration or on behalf of the financial manager:
• Preparation of bank transfers in coordination with the local external accounting company, respectively preparation of the information required by the accounting company in order to initiate the transfers
• Preparation of monthly and annual settlements of the expenses
• Monitoring the financial resources, cash outflows and regular reporting on funding requirements to the headquarters of the KAS in Berlin

      2. Office-Management:

• Secretarial work
• Coordination of the scheduling of the KAS Office and the Head of the Office
• Coordination and communication with the external service providers on the matters of the general office operating activities
• Coordination and implementation of the organizational measures (administration and logistic) within the project work
• Translation activities (Romanian-German-Romanian or Romanian-English-Romanian)
• Coordination and communication with the suppliers and contracting parties on the matters of the general office operating activities
• Maintenance and updating of the website of the country project Moldova
• Maintenance of the databases, the contact and distribution lists
• Postal administration

      3. Content related support for the project work:

• Support in coordination of the projects together with the partner organizations
• Reporting on the conducted training and advisory measures
• Supporting and consultation of KAS partner organizations and conducting of measures together with the partner organizations

Required Qualifications:

• University degree and relevant working experience in a similar position
• Professional working proficiency in Romanian, German and/or English. German is the working office language and a strong asset
• Very good computer skills especially in Microsoft Office/Excel
• Organizational capacity and ability of self-motivation
• Readiness to take the own responsibility
• Ability to work in a team
• Identification with the objectives and values of the Konrad-Adenauer-Stiftung

We offer:

• Interesting work in an international environment
• Opportunity of working in a committed and dedicated team
• Training opportunities
• An appropriate remuneration

Interested candidates are invited to submit: a cover letter, CV, references, diplomas (copies are acceptable), letters of recommendations (if existing) to the following address: info.chisinau@kas.de. Deadline for submission: 27.07.2020.