Konrad-Adenauer-Stiftung is looking for an Office Manager & Finance Assistant for the Konrad-Adenauer-Stiftung Office (KAS) in the Republic of Moldova
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Konrad-Adenauer-Stiftung is looking for an Office Manager & Finance Assistant for the Konrad-Adenauer-Stiftung Office (KAS) in the Republic of Moldova
Konrad-Adenauer-Stiftung is a German political Foundation, which globally is working on the promoting of the democracy and the rule of law.
For our projects in Chisinau we are looking for an Office Manager & Finance Assistant at the earliest possible time.
The tasks of the position holder include:
- Financial Management and Accounting:
- Posting the receipts and updating the information in the accounting and data processing system of the Konrad-Adenauer-Stiftung (after pursuing the PASTIS schooling)
- Compiling the documents for the appropriate settlement of the expenses (fee contracts, travel expenses reports, awarding records, etc.)
- Preparation of the cooperation agreements and fee contracts in consultation with the program and the financial coordinators
- Providing the information regarding the KAS accounting regulations and guidelines of the awarding authorities to the external partners
- In collaboration or on behalf of the financial manager:
- Preparation of bank transfers in coordination with the local external accounting company, respectively preparation of the information required by the accounting company in order to initiate the transfers
- Preparation of monthly and annual settlements of the expenses
- Monitoring the financial resources, cash outflows and regular reporting on funding requirements to the headquarters of the KAS in Berlin
2. Office-Management:
- Secretarial work
- Coordination of the scheduling of the KAS Office and the Head of the Office
- Coordination and communication with the external service providers on the matters of the general office operating activities
- Coordination and implementation of the organizational measures (administration and logistic) within the project work
- Translation activities (Romanian-German-Romanian or Romanian-English-Romanian)
- Coordination and communication with the suppliers and contracting parties on the matters of the general office operating activities
- Maintenance and updating of the website of the country project Moldova
- Maintenance of the databases, the contact and distribution lists
- Postal administration
3. Content related support for the project work:
- Support in coordination of the projects together with the partner organizations
- Reporting on the conducted training and advisory measures
- Supporting and consultation of KAS partner organizations and conducting of measures together with the partner organizations
Required Qualifications:
- University degree and relevant working experience in a similar position
- Professional working proficiency in Romanian, German and/or English. German is the working office language and a strong asset
- Very good computer skills especially in Microsoft Office/Excel
- Organizational capacity and ability of self-motivation
- Readiness to take the own responsibility
- Ability to work in a team
- Identification with the objectives and values of the Konrad-Adenauer-Stiftung
We offer:
- Interesting work in an international environment
- Opportunity of working in a committed and dedicated team
- Training opportunities
- An appropriate remuneration
Interested candidates are invited to submit: a cover letter, CV, references, diplomas (copies are acceptable), letters of recommendations (if existing) to the following address: info.chisinau@kas.de. Deadline for submission: 27.07.2020.