Driver/Administrative Clerk - Office of the UN High Commissioner for Human Rights (OHCHR) in Moldova

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Background

The UN Human Rights Office (Office of the UN High Commissioner for Human Rights – OHCHR) represents the world's commitment to universal ideals of human dignity. It has a unique mandate from the international community to promote and protect all human rights.

The OHCHR field presence in Moldova, led by the Human Rights Adviser, assists the UN RC Office, UN Country Team in Moldova (UNCT), Government and civil society in strengthening human rights and human rights-based approaches, working closely with the UN Country Team on capacity building and mainstreaming human rights in their work, as well as providing support in engagement with national actors on human rights, including advising national authorities upon request. Thematic priorities for work are: Strengthening rule of law and accountability for human rights violations; Enhancing equality and countering discrimination Integrating human rights in sustainable development; Enhancing civic space and people’s participation.

Starting from 2019 UN OHCHR Moldova jointly with other UN entities will be implementing the Joint Action to Strengthen Human Rights in the Transnistrian region of the Republic of Moldova (2019 -2021).

With the overall aim to ensure effective Programme implementation, OHCHR plans to hire a Driver/Administrative Clerk, based in Chisinau, Moldova to support the work of the OHCHR country team.

Under the guidance of the Programme Manager and the direct supervision of the Programme Associate, the incumbent assists in the implementation of the project through a range of actions, including driving and administrative support. The employee applies and promotes a client-oriented approach consistent with OHCHR rules and regulations.

The incumbent is expected to exercise full compliance with OHCHR programming, financial, procurement and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Duties and Responsibilities

Summary of duties and responsibilities:

  • Provision of reliable and secure driving services
  • Proper use of vehicle
  • Day-to-day maintenance of the assigned vehicle
  • Delivery of the documents/supplies.

1) Car maintenance and driving:

  • Ensure proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for other related repairs, timely changes of oil, check of tires, brakes, car washing, etc.;
  • Ensures proper use of vehicle through accurate maintenance of daily vehicle logs, preparation of monthly summary of fuel consumption and reports to the Programme Associate;
  • Provide reliable and safe driving services:
  • Drive vehicles for the transport of OHCHR staff and visitors;
  • Delivery/collection of mail, documents, cargo, pouch and other items;
  • Meeting official personnel and visitors at the airport including arranging visa and customs formalities when required;
  • Ensure safe and timely driving for field trips in- or out-side the country;
  • Ensure availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle;
  • Ensure that all relevant OHCHR rules and regulations are met if involved in an accident.

2) Clerical duties:

  • Provide support to the Programme Associate/ Programme team in performing registry-related duties, such as photocopying and archiving correspondence/project files;
  • Deliver the project correspondence/material, mails and project documents;
  • Provide logistical support to Programme Associate/Programme team for the organization and preparation of workshops, meetings and events, travel and accommodation arrangements for project personnel/consultants;
  • Assist Programme Associate in obtaining quotations for vehicle repairs/servicing;
  • Ensures office space meets security requirements;
  • Perform minor renovation works in the office space;
  • Other duties as assigned.

Competencies

Core Competencies

Innovation: Ability to make new and useful ideas work;Seeks feedback on work activities; Demonstrates interest in learning about client’s perspectives and needs

  • Level 1: Assesses work with critical eye

Communication: Ability to listen, adapt, persuade and transform; Responds to information and instruction with professionalism and accuracy; Speaks on behalf of self with professionalism and integrity consistent with UN Values

  • Level 1: Reliably and consistently listens and interprets information and instruction correctly

Delivery: Ability to get things done while exercising good judgement; Understands responsibilities and meets expectations; Delivers within time and resource requirements; Awareness of organizational values and code of conduct in delivering services

  • Level 1: Meets goals and timelines for team deliverables

Technical/Functional Competencies

Knowledge Management and Learning: Shares knowledge and experience; Provides helpful feedback and advice to others in the office

  • Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop)

Job Knowledge: Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair; Demonstrates excellent knowledge of protocol; Demonstrates excellent knowledge of security issues; Good knowledge of administrative rules and regulations and understanding of basic procurement principles

  • Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work

Operational Effectiveness: Ability to perform a variety of repetitive and routine tasks and duties; Ability to handle a large volume of work possibly under time constraints; Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service; Ability to organize and complete multiple tasks by establishing priorities

  • Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Managing Data: Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases; Ability to review and interpret data, identify and adjust discrepancies, draw conclusions and/or identify patterns, which support the work of others; Ability to produce accurate and well documented records conforming to the required standard

  • Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Client-orientation: Focuses on result for the client; Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support; Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines; Demonstrates ability to quickly shift from one task to another to meet multiple support needs

  • Level 1: Replicate Reliably: Carry out work, as directed, and demonstrate motivation to develop

Required Skills and Experience

Education:

  • Secondary Education. Valid Driver’s license.
  • University Degree in Technical Sciences is an advantage. 

Experience:

  • 0 years of professional experience as a driver (with Bachelor’ s Degree)

or

  • 3 years of professionsl experience as a driver (with Secondary Education);
  • safe driving record;
  • experience in administrative/clerical work;
  • previous experience working in an international organization or driving senior-level officials is an advantage;
  • experience in minor vehicle repair is an advantage;
  • experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling various office equipment is an advantage.

Language Requirements:

  • Fluency in both oral and written Romanian and Russian, basic knowledge of English;
  • Fluency in written and oral English is an advantage;
  • Working knowledge of one or more additional languages relevant for Moldova, including Bulgarian, Gagauzian, Romani, Ukrainian or sign language is an asset.

Other:

  • Non-Smoking environment.

To learn more and apply for this and other job vacancies please visit: https://www.md.undp.org/content/moldova/en/home/jobs.html

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Only citizens of the Republic of Moldova or others legally authorized to work in the country are eligible to apply.

Online applications can be submitted by registered users only. Self-registration link is available at the next page and requires candidates to provide a valid email address.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

The United Nations Organization is committed to diversity and inclusion. Women, persons from vulnerable groups, such as persons with disabilities, Roma and other ethnic, linguistic or religious minorities, persons living with HIV, refugees and other noncitizens legally entitled to work in the Republic of Moldova, as well as persons from other under-represented groups are particularly encouraged to apply.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.


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