IREX Moldova Vacancies - Procurement and Grants Specialist

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Title: Procurement and Grants Specialist

Location: Chisinau, Moldova

Project: Comunitatea Mea

About IREX

IREX is an international nonprofit organization providing leadership and innovative programs to improve the quality of education, strengthen independent media, and foster pluralistic civil society development. Founded in 1968, IREX has an annual portfolio of $80 million and a staff of 400 professionals worldwide. IREX and its partner IREX Europe deliver cross-cutting programs and consulting expertise in more than 100 countries.

Summary of the Project: 

Comunitatea Mea is a program funded by the United States Agency for International Development (USAID) and administered by IREX. The program’s purpose, over the course of five years, is to improve the capacity of local authorities, including their ability to work inclusively with citizens and civil society, to increase revenues, improve financial management practices, build stronger checks and balances between the central and local governments, and facilitate public-private partnerships and inter-municipal cooperation.

Position Summary

The Procurement and Grants Specialist will design and implement transparent and effective procurement processes and reporting according to USAID, IREX, and local requirements. The Procurement and Grants Specialist will also plan and oversee the sub-grant and sub-award process and will make sure that all rules and regulations applicable to the program are respected and applied.

Duties and Responsibilities:

  • Develop the annual Procurement Plan and Sub-grants Plan timeline of procurement and grants activities;
  • Organize timely and efficient procurement of goods, supplies, and services, work with the appropriate teams to develop RfQs, RfPs, and ITBs with specialized language that follows IREX, USAID, and local procurement policies;
  • Develop necessary bidding documents, receipt of quotations, bids or proposals, bids analysis, and negotiation of conditions of agreements according to USAID, IREX, and local rules;
  • Develop and implement the sub-grants process (including RfAs, selection, risk assessment, contracting, close-out), track the program and financial records of sub-grants, submit all the information through the IREX Subaward system and prepare documents for USAID approval;
  • Ensure that the program follows IREX’s Procurement Policy in compliance with good business practices and applicable US Government requirements;
  • Process the purchase of a variety of commodities or services as assigned by the supervisor;
  • Analyze purchase authorizations for adequacy of specifications and other requirements, work with domestic and international vendors to provide overall order fulfillment, negotiate and analyze costs; select or recommend sources of supply, as necessary, ensure effective competition, track POs;
  • Conduct market research in order to formulate and implement strategic procurement;
  • Develop and maintain a procurement tracker to be shared;
  • Prepare and issue purchase orders, contracts, and amendments; ensure inclusion of complete and accurate specifications, terms, and conditions;
  • In collaboration with IREX engineers, conduct quality assurance checks through Environmental Compliance Impact Assessments;
  • Promote and monitor the transparency of the procurement and contractual processes;
  • Provide technical support in contract management of goods and services to Moldova offices; provide guidance to procurement administrative support staff concerning the application of procedures and guidelines established for the preparation of all procurement related documents;
  • Perform other related duties, as assigned.

Skills and experience:

  • Bachelor’s degree in business administration, procurement, or related field preferred;
  • Experience with USAID-funded development programs;
  • Experience issuing contracts under donor-funded programs with a ceiling of $50,000 or more;
  • Knowledge of tools, procedures and international standards for the procurement of goods and services, preferably within the context of development programs/projects;
  • Experience coordinating or managing grants in Moldova;
  • Knowledge of applicable Moldovan laws and experience in aggregating international documents to Moldovan laws;
  • Construction experience would be a significant advantage;
  • At least three (3) years of relevant work experience preferred;
  • Ability to multitask and to work under tight deadlines;
  • Excellent writing, editing, and analysis skills;
  • Thorough attention to detail;
  • Professional proficiency in English and Russian/Romanian is required.

To apply:

Submit a Cover Letter and CV to: hr-md@irex.org (please include “Procurement and Grants Specialist” in the subject line)

Deadline: December 19, 2018 at 17:00 (05:00 pm).

*IREX will only respond to those applicants selected for an interview. Interviews will be conducted on a rolling basis.


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