Programme Assistant, Branch Development and Volunteer Management (IFRC/MRCS)



HR-Consulting on behalf of his client - International Federation of Red Cross and Red Crescent Societies/ Moldova Red Cross (IFRC/MRCS)  is looking for a Programme Assistant, Branch Development and Volunteer Management. 

Job purpose:

The Programme Assistant, Branch Development and Volunteer Management is responsible for providing administrative support to team members throughout the planning and implementation of educational, charitable or professional programs communicating between program participants and managerial staff, creating and updating program schedules and assisting in the planning and managing program events to ensure that programs run smoothly for both staff and participants. 

Job duties and responsibilities:

Programme assistance (70%)

  • Support in preparing documentation towards projects, programmes, and grants (both proposals and budgets) as well as reports within the Branch Development area;
  • Assist in managing the budget for special and routine events;
  • Under the NSD Coordinator’s supervision, support MRCS to implement their Branch Development activities as per identified goals, objectives, and operating principles, and within established budgets, timeframes, and compliance requirements;
  • Keep contact regularly with local branches to discuss and support them in organizational and technical matters;
  • Under the NSD Coordinator’s supervision support MRCS branch initiatives in project development, resource 
    mobilization and sustainability activities;
  • Follow the request of the NSD Coordinator carry out one-on-one meetings on Branch Development with 
    interested/involved sides to answer questions and learn more about how future programs and activities could be improved;
  • Support MRCS to coordinate Branch Development-related information collection, analysis, and reporting;
  • Support in managing financial resources, doing payments for vendors and suppliers.

Administrative assistance (30%)

  • Answer phone calls and in case of the NSD Coordinator’s request follow emails, type letters and reports, support in proofreading, and from time to time make copies of documents and or update files as needed;
  • Attend general staff meetings, Branch Development and Volunteers Management meetings and take minutes;
  • Support to make reservations for various off-site business meetings;
  • Support in organizing NSD Coordinator’s (and in case of necessity Volunteer Management Coordinator’s) working calendar and send out reminders of impending appointment
  • Assist in the planning and overseeing significant events;
  • Support in organizing various activities (trainings, workshop sessions, meetings, round-tables, forums, conferences) at the central level and in the places;
  • Support to reserve equipment and conference rooms for presentations and in-office meetings.

Requirements:  

  • Minimum of 1 year of work experience in the humanitarian or developmemt sector;
  • 1-3 years of proven experience in managing teams, plans, programmes and budgets;
  • Experience in at least one key technical area of focus (health, migration, disaster, management, and/or organizational development);
  • Excellent communication skills (written, spoken, listening) in English, Russian and Romanian 
  • Communication and relationship skills, responsibility, initiative, and dynamism;
  • Excellent organizational and time management skills;

You'll get:

  • Competitive salary (depends on experience);
  • Experience working in an international NGO;
  • Monday through Friday, between 9 and 18;
  • Comfortable office in the center of Chisinau.

Interested candidates may send CV in English to the HR-Consulting email address: tt40@search4staff.com 

For more information, please call: 069 638 007