People in Need is hiring a Human Resources Administration Assistant (Support)

Duty station: Chisinau, Moldova

Salary range: 10290 - 13710 MDL gross.

Minimum requirements: 1-2 years of general experience, experience in HR is an advantage.

Application deadline: 11 April 2024, by COB. The applicants will be invited for interviews on a rolling basis.

Background

People in Need (PIN) is a Czech non-governmental organization that provides relief aid and development assistance while working to defend human rights and democratic freedom. It is one of the largest reliefs and development organizations in post-communist Europe and has administered projects in 37 countries over the past 30 years. See here for more information about PIN: www.peopleinneed.net.

From 2009 onwards, PIN has added development programmes to its work in Moldova, building a vision and practices that keep people and communities at the centre of our work. Throughout its presence in the country, PIN has been contributing to the development of the following sectors: Sustainable Livelihood and Environment, Social Inclusion and Protection, and Good Governance.

Position Summary:

The Human Resources Administration Assistant (Support) duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee files to posting job ads. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

Responsibilities:

• Assist with day-to-day operations of the HR functions and duties.
• Provide clerical and administrative support to Human Resources executives.
• Compile and update employee records (hard and soft copies).
• Process documentation relating to personnel activities (staffing, recruitment, performance evaluations etc.).
• Assist in payroll preparation by providing relevant data (absences, leaves, etc.).
• Coordinate communication with candidates and schedule interviews. 

Requirements:                                                                                                                                        

• College diploma or University degree in a relevant field.
• 1-2 years of general experience; experience in Human Resources is an advantage.
• Hands-on experience with MS Word/Excel; experience with MS Teams/Outlook is an advantage.
• Well-organized, detail-oriented, friendly with routine and repetitive tasks.
• Good communication skills.
• Romanian, Russian, English - basic proficiency.                  

Benefits:

• Experience in an international organization with multinational team members.
• Bi-annual performance appraisal with possibility to grow.
• Investment in your capacity development.
• 6 paid days annually for medical care.
• Friendly work atmosphere with regular teambuilding.

Interested applicants must submit the following:

• Cover Letter (in English)
• Full CV (in English)
• Contacts of three references (could be included the supervisor in the most recent work assignment).

The PIN is committed to diversity and inclusion within its workforce, and encourages the nomination of female and male candidates from all religious, ethnic and social backgrounds. 

The Cv and Motivation Letter shall be sent to the following address: https://apply.workable.com/people-in-need-2/j/A5B6438F4C/apply/

Deadline for application: 11 April 2024, by COB. The applicants will be invited for interviews on a rolling basis. The application process might be stopped earlier if a suitable candidate is identified before the application deadline.

People in Need is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct, and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact. People in Need expects all staff/volunteers to perform job duties and responsibilities following the People in Need Code of Conduct and Key Policies (available at: https://www.peopleinneed.net/key-policies). People in Need staff/volunteers will undertake the appropriate level of training.

 All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

 We are committed to ensuring diversity (people from different social and ethnic backgrounds and of different genders, sexual orientations, etc.) within our organization and encourage interested candidates to apply.

 By sending their CV and other documents to the aforementioned link the candidate implicitly consents to their Personal Data appearing in the CV and such other documents being held and processed by PIN exclusively with the view to analyzing the candidate’s suitability for the position and keeping such data in our files for a reasonable period following the PIN's Data Protection Policy. The candidate can revoke such consent anytime by sending an according notice. Kindly refrain from including any special personal data, whose processing, as per applicable law, requires the express written consent of the subject of such data.