Project Associate (Roster NPSA-7) - UNDP Moldova Projects - 16276

Salariul lunar net: 25000 MDL - 31000 MDL

Asigurarea medicala internationala 100% acoperire

To apply please follow the link/Pentru a aplica, vă rugăm să adresați link-ul: Apply

Project Description 

UNDP is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 
UNDP is the leading United Nations organization in fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP
The United Nations Development Programme (UNDP) works in about 170 countries and territories, helping to eradicate poverty, reduce inequalities and exclusion, and build resilience so countries can sustain progress. As the development arm of the United Nations, UNDP supports strategic capacity development initiatives to promote inclusive growth and sustainable human development. Through partnerships with national, regional, and local governments, civil society, and the private sector, UNDP strives to support Republic of Moldova in its efforts to eliminate poverty, develop people’s capacity, achieve equitable results, sustain the environment, and advance democratic governance. 
In Moldova, UNDP has been working since 1992 with the Government and local authorities, with partners across the UN system, with civil society and with local communities to help identify and develop targeted solutions to the country’s development challenges.  We work in close collaboration with several key ministries, departments and agencies in a robust, integrated manner in three thematic priorities/portfolios:

1. Inclusive Growth
2. Effective Governance, Justice and Human Rights, and
3. Climate change, environment and energy

Scope of Work

The specific duties and responsibilities of the Project Associate during the assignment will include, but not be limited to, the following:

I.   Assist in efficient delivery of the project, focusing on achievement of the following results:

• Undertake administrative, logistical, travel, procurement, financial and asset management tasks in full compliance with UNDP rules, regulations and policies;
• Provide support to procure goods and services required by the project, in liaison with the relevant staff and units of UNDP Country Office;
• Provide administrative support in arranging Project related meetings when needed. 
• Participate in the preparation of work plans, operation plans and procurement plans and periodical reviews thereof;
• Provide support in quality control of Project activities, including assessing impact and effectiveness, tracking outputs and results, and ensure timely and efficient delivery;
• Maintain an appropriate filing system and documenting the implementation to enable further operational and financial closure of the project;
• Provide support in regular monitoring and data collection of Project activities in accordance with work plan and procurement plan;
• Provide general secretarial and administrative assistance to the project in close liaison with UNDP teams, other UN agencies.

II. Ensure administration and implementation of operational strategies, adapt processes and procedures focusing on achievement of the following results: 

• Full compliance with respective UNDP and donor rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; 
• Implementation of effective internal controls, proper functioning of a client-oriented financial resources management system. 
• Personal initiative to perform daily work timely, efficiently, and in compliance with established rules and plans;

III. Provide financial support to the Project, focusing on achievement of the following results:

• Assist Project team in drafting Project progress reports with financial data;
• Assist project management in performing budget cycle: planning, preparation, revisions, and budget execution;
• Provide assistance to partner agencies involved in Project activities, performing and monitoring financial aspects to ensure compliance with budgeted costs in line with established policies and procedures;
• Monitor Project expenditures, ensuring that no expenditure is incurred before it has been authorized;
• Perform preparatory work for mandatory and general budget revisions, annual physical inventory, auditing; and assist external evaluators in fulfilling their mission;
• Ensure that all Project financial activities are carried out on schedule and within budget to achieve the project outputs;
• Ensure timely submission of financial reports to the UNDP Country Office to verify the accuracy of such reports for the national partner or donor;
• Perform all other financial related duties, upon request.

IV. Provide operations support to the Project, focusing on achievement of the following results:

• Ensure that UNDP procurement rules are followed during procurement activities that are carried out by the project and maintain responsibility for the inventory of the project assets;
• Organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation, note-to-files and justifications in cooperation with the UNDP Operations Unit.
• Coordination of surveys, DSA, travel agencies, organization of common services and other administrative surveys;
• Prepare and timely submit travel documents in accordance with UNDP requirements;
• Support with protocol matters, registration of staff, coordination with national partners on space and other administrative matters;
• Compile, organize and file information and documents for reference and use by team members.
• Preparation of documents set for vendor creation;
• Ensure proper control of the supporting documents for payments;
• Prepare and timely submit payment requests with proper support documentation to the UNDP Country Office; 
• Provide financial monitoring over Project commitments and expenditures and assist the Project Manager in assuring proper Project delivery;
• Keep regular contact with Project experts and consultants to inform them about the Project details and changes; 
• Control the usage and proper accounting of non-expendable equipment (record keeping, drawing up regular inventories), inventories and materials; 
• Provide necessary administrative, financial and logistical support to the Project events, including among other workshops, seminars, working meetings and visits of national and international delegations (visa support, transportation, hotel accommodation etc.); 
• Keep files of Project documents and expert reports and ensure general circulation of documents for knowledge management and sharing; 
• Act on telephone inquiries, fax, post and e-mail transmissions, and co-ordinate appointments;
• Provide translation of documents for/to English/Russian/Romanian as required;
• Draft Project correspondence and documents; finalize correspondence of administrative and financial nature; edit reports and other documents for correctness of form and content as required;
• Assist in collection, preparation and submission of support documents for NPSA contracts extensions.
   

Institutional Arrangement:

The Project Associate will execute the duties and responsibilities outlined above under the guidance and supervision of the Project Manager.

Competencies

Core
Achieve Results:   LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:   LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:   LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:   LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:    LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:   LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:   LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies  

Business Management/Operations Management:   Ability to effectively plan, organize and oversee the organization’s business processes in order to convert its assets into the best results in the most efficient manner. Knowledge of relevant concepts and mechanisms
Business Management/Working with Evidence and Data:   Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions, and supporting decision-making.
Business Management/Digital Awareness and Literacy:   Ability and inclination to rapidly adopt new technologies, either through skillfully grasping their usage or through understanding their impact and empowering others to use them as needed.
Business Management/Customer Satisfaction/Client Management:   Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfil and understand the real customers' needs. Provide inputs to the development of customer service strategy. Look for ways to add value beyond clients’ immediate requests. Ability to anticipate client’s upcoming needs and concerns.
Business Development/Knowledge Generation:   Ability to research and turn information into useful knowledge relevant for content, or responsive to a stated need.
Finance/Budget management:    Ability to support budgetary aspects of work planning. 
Procurement/Procurement Management:   The ability to acquire goods, services or works from an outside external source. 
 

Minimum Qualifications of the Successful NPSA

Minimum Education requirements   

• Secondary education is required, or  
  •   Bachelor’s degree in public administration, Business Administration, Economics, or related field is not a requirement but will be given due consideration.

Minimum years of relevant work experience    

Minimum 7 years of relevant work experience with Secondary Education OR 4 years with Bachelor´s degree of relevant work experience in the field of administration, finance, accounting, procurement, business administration or public administration.

Required skills    

Demonstrated experience of working in a multi-cultural work environment.

Desired skills in addition to the competencies covered in the Competencies section   

• Experience of working for international organization related to project implementation and previous experience managing UNDP projects is desirable.
  •   Demonstrated experience in Project administration is an asset.
  •   Demonstrated experience in financial administration is desirable.
  •   Demonstrated experience in working with international organizations project implementation is desirable.
  •   Demonstrated experience to communicate well and interact with key partners in project implementation and delivery;
  •   Demonstrated Experience in project-level or state/national-level monitoring and evaluation system implementation.

Required Language(s)    

• Fluency in the English and Romanian language of the duty station is required.
  •   Knowledge of one or more minority languages relevant for Moldova including Bulgarian, Gagauzian, Romani, Russian, Ukrainian and sign language, will be an asset.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
The assessment stage will include both written test and competency-based interview.

Contracting Arrangements:

a)   Successful candidates will be included in UNDP Moldova Roster of Project Associate for a period of 36 months. Entry into the roster system does not necessarily mean that a contract with UNDP is guaranteed. This will depend on forthcoming needs.
b)   When a request for services arises for this type of position, UNDP shall directly contract the NPSA holder from the roster without the need for further selection processes. Subject to agreement from the designated candidate, a regular or short-term NPSA contract will be issued. 

The following documents shall be required from the applicants:

c)   Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.
d)   A cover letter (maximum length: 1 page) indicating why the candidate considers him-/herself to be suitable for the position.
e)   Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns, or other materials.
 

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

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